BIR Accreditation

In 2011, DMS Point of Sale received its accreditation from the Bureau of Internal Revenue (BIR). So, if your business is duly registered with the BIR, obtaining the permit to use DMS POS system is a breeze.

How to Apply for Permit to Use (PTU) SPM/CRM

First, decide on the type of permit that you want or need: 1) Special Purpose Machine (SPM), or 2) Cash Registry Machine (CRM). Each of these has distinct features and legal requirements.

Both SPM and CRM registration require a copy of the Certificate of Registration (COR) or BIR Form 2303. This document is supposedly displayed in your place of business for public viewing.

BIR Form 2303 Certificate of Registration

Since an SPM is not authorized to print Sales Invoices or Official Receipts, the business owner should use conventional Sales Invoices or Official Receipts to document sale transactions. CRM users should also have conventional Sales Invoices or Official Receipts to use when the CRM is non-operational.

CRM users are required to print end-of-day terminal sales report (Terminal or Z Reading) for each day of operation. Use this printout to record in your sales book the total sales recorded for the day by the POS terminal .

Daily Sales Report or Terminal/Z Reading

Online Application

SPM or CRM application is done online. Follow these steps:

1. Before applying for POS registration, be sure that you have enough quantity of BIR-approved Sales Invoice or Official Receipt on hand.

2. Submit to us a digital copy of your Certificate of Registration (BIR Form 2303)

3. If you are going to provide the POS computer, provide the brand, model and serial number of the installed primary hard disk.

4. We will do the online application for the registration of your POS system with the BIR. Your RDO (Revenue District Office) will receive the application for approval.

5. We will send to you the BIR's confirmation of our application for registration. You may use it to follow up with your RDO when there is a delay in the approval or denial of your application. Your RDO will also explain to you if there are issues concerning the delay.

6. We will prepare and send you a Sworn Statement that may be required by your RDO. If so required, have it notarized before submission.

7. We will notify you when your application is approved or denied.

8. When your application is approved, print the required decals.

9. Attach the decals to your POS equipment (computer monitor usually) where the public could easily see them.

10. Update the heading of your POS Sales Invoice and Z Reading with the data supplied by the BIR. If you need assistance, we will be more than happy to help.

11. Update the Permit to Use (PTU) number that will be printed at the bottom portion of the POS Sales Invoice.

If you need further assistance, please feel free to contact us. We will be more than happy to help.

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